MEETING WITH JORGE

Every group at MIDI had the chance to meet with Jorge, the director of the course, to discuss the projects, insights and the brief for each project.

Here it’s the summary of the meeting and all what Jorge suggested and proposed for us to have in mind during the initial phase of the project.

KNOWING THE MARKET AND CANDIDATES ( IT Community)

  • The priority is to look at what is available in the market, where to find the requirements of the company and validate it to adjust the different personas
  • Based on these requirements, validate it with the existing market
  • How the market behaves
  • Understand who is in Barcelona (candidate) age, lifestyle, approach, expectations, requirements
  • Where to find them
  • Options for NetSuite (global or local hunting)
  • Social locations – it community
  • What happened with people that stays in Barcelona and leaves

HIRING PROCESS

  • The format of hiring in the company and Barcelona
  • Managers knowledge about the market and the candidates
  • Skill + process
  • Using workshops and collaboration to teach people about hiring requirements and job hunting
  • IT startups collaboration

Managers need to understand how the Barcelona market has to offer and adjust the persona. Otherwise, NetSuite will have to open the position to global candidates and persuade them to come to Barcelona.

CHANNELS

  • Budget plan of the strategy, activities, prototypes
  • Bringing people together (workshops, parties, reunions, classes, videos)
  • Marketing strategy (letting people know NetSuite is in Barcelona)
  • Pilot sessions

After the meeting we had a clear idea of how to approach and re-designed our brief more clearly.

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CLIENT MEETING + PROJECT BRIEF

Radka, who is our main contact with NetSuite, had an online meeting where she proposed her point of view and the goals to achieve for this project. The conversation lasted for almost an hour with the following insights.

How do we feel about the presentation and first meeting?

The client has provided a really clear brief and expectations. However, Radka’s requirement is not too challenging for us because it was very specific and simple. Perhaps with more research we can provide more solutions beyond client’s expectations.

Let’s have Plan A and Plan B

From her brief, we might be able to complete in 6 weeks. Thereafter, we can provide added value to the project.

She already created 2 main goals for the project

  1. Hiring Process
  2. Personas

We feel motivated and positive. We need to focus more on improving persona’s experience.

Persona will definitely help to visual the job market.

Create personas for both candidates and hiring managers.

Setting a realistic timeline and budget

Understanding

How did we understand the project brief?

 Persona

  • Detailed personas
  • For each 5 job titles, make 2 personas – Senior & Junior
  • Secondly, creating 10 personas

Hiring Process

  • Design the process of targeting the best candidates
  • Ask candidates how they like to be interview
  • Improve hiring process
  • Map what Hiring Managers wants from specific profiles/personas
  • Design a hiring process/candidates journey to boost candidate experiences with NetSuite
  • Make the hiring process more fun, setting a new benchmark in the HR industry
  • Standardised interview questions for Hiring Managers in each level
  • How to have quality candidate and improve hit rate?
  • Improving the hiring process from the start to the end

Channels

  • We suggested to include brand awareness
  • Map the sources where these profiles come from
  • How to apply in Barcelona first, then possibly Czech Republic
  • Create brand awareness for NetSuite in Barcelona
  • Sourcing for channels to find these suitable candidates

How each of us understood the project?

Mile:

  1. Design the process of targeting the best candidates
  2. Detailed personas
  3. Ask candidates how they like to be interview
  4. Improve hiring process
  5. We suggested to include brand awareness
  6. For each 5 job titles, make 2 personas – Senior & Junior

Ondrej:

  1. Map what Hiring Managers wants from specific profiles/personas
  2. Map the sources where these profiles come from
  3. Design a hiring process/candidates journey to boost candidate experiences with NetSuite

Amorn:

  1. Make the hiring process more fun, setting a new benchmark in the HR industry
  2. Standardised interview questions for Hiring Managers in each level
  3. How to apply in Barcelona first, then possibly Czech Republic
  4. How to have quality candidate and improve hit rate

Jean Nie:

  1. First is improving the hiring process from the start to the end
  2. Secondly, creating 10 personas
  3. Create brand awareness for NetSuite in Barcelona
  4. Sourcing for channels to find these suitable candidates 

Summary

How would you  summarise the project challenge?

  • Create 10 detailed personas
  • Each 5 job titles, make 2 personas – Senior & Junior
  • Searching for similar personas by interviewing current NetSuite employees and job market in Barcelona
  • Interview NetSuite employees, one from each job title, and prepare questions for the remaining or those who can’t make it for the interview
  • Preparing questions for the interviews
  • Creating candidate journey
  • Cultural fit into the organisation

 

THE TEAM

LYNKO started as a group of 4 strangers from different countries.

  • Ondrej is from Czech Republic and has Master’s in Economy focus on HR. (LinkedIN)
  • Amournit is from Thailand and is a Design Engineer performed line products. (LinkedIN)
  • Milé is from Colombia and is an Architect/Interior designer. (LinkedIN)
  • Jean Nie is from Singapore and is a Creative Technologist/Art director (LinkedIN)

All begun with a deep concern about how all of us will work and interact together for the rest of the semester. After the rest of the teams were set up, we ended up together and starting from scratch. It was a long 30 minutes of questions about our life in Barcelona, backgrounds and most of all, our goals and perspectives of the class.


The following activity was to create a TEAM CANVAS. The main goal of this canvas is to put us all into the same page of goals, purpose and responsibilities for each individual and the group in general.


Almost immediately after the activity started, we recognized so many things in common and we were kind of reflecting into each others personality and needs. We recognized our bound is to work together and grow together, complementing each other with our own set of skills and knowledge. That despite the fact we are different from different backgrounds, personality and goals in life, we all agreed in work as a team bringing the best of each of us and inspiring, learning and growing together.

Here is a brief of the canvas so each of us can have it in mind all the time and come back here to remind us the purpose of the project and the team.

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